For those of us who are hard working, there are so many ways to increase our productivity, but not many of us have time to sit down and read a book, or even use the internet to search for the best methods. Over the years, I have compiled a list of the best productivity methods
A lot of what you know about getting more work done may just be wrong. In fact, a lot of productivity tips found online or even in the best-selling books, aren’t true. Some are hacks and some are myths. You need the real deal productivity hacks that can help you achieve higher levels of results, more time with your family and friends, and better mental health.
Here’s a list of proven ways to boost productivity and increase profits for your small business.
Determine when you are most productive
There is normally a time of day when you are ready to produce your best job, although this varies from person to person. “My creativity comes alive late at night for me, so I save the evenings for huge campaign ideas and new client proposals,” says Aimee Joseph, CEO of marketing firm Brand Love Solutions.
“My suggestion is to figure out when you’re most creative and work with it.”
Listen to your body to determine when you are focused and inspired to undertake large jobs in order to identify your golden hours.
Plan your day so that the most important things are completed during your most productive hours, while regular chores may be completed when you don’t need as much attention.
Determine which office lifestyle is ideal for you
Some people work best on their alone, while others flourish in a team environment. “In my experience, introverts love working from home because alone time energizes them,” says Alexis Haselberger, a productivity, time management, and leadership coach.
“Extroverts have a more difficult time working from home since they are stimulated by spending time with others.”
Have you ever observed how your working environment affects your production and focus? Consider looking for jobs or reshaping your career based on where you can work: remotely, in an office, or a combination of the two.
Track and restrict the amount of time you spend on each activity
You undoubtedly know how long it takes to perform your usual, everyday work after a few months in the same position.
When you need to plan a task, give yourself a reasonable amount of time and try to complete it inside that time period.
Tools like RescueTime might assist you in determining where your time goes.
This program automatically records how you spend your time, allows you to establish daily objectives, and generates results on a regular basis.
It also restricts the time spent on each work and disables temptations such as social media, notifications, and news alerts based on your preferences.
Plan out your week
Racheal Cook, a business strategist and productivity guru, says she sets a weekly Google Calendar and first schedules time for family, friends, and pleasure.
She then schedules key professional assignments during specific hours to help build boundaries between work and her personal life.
If you don’t make time for both, “work may swiftly eat over every available moment in your week,” Cook adds.
Blocking aside time also keeps you on track and allows you to be realistic about deadlines, according to Haselberger.
She also determines (in advance) when she will finish working each day.
Take regular breaks
Working at full capacity at all times is just unsustainable. “If you don’t take frequent breaks, you risk burnout,” Haselberger warns.
Some productivity approaches advocate working in short spurts followed by a brief rest. According to DeskTime, the most productive people work for 52 minutes and then take a 17-minute break.
During this period, you should stay away from work entirely. “A little walk or reading an article may significantly reset your brain to get back into creative mode,” Haselberger explains.
Make time for self – improvement
“When we’re busy providing the task that gives us the next paycheck,” Marshall adds, “we react to what’s very imminent.”
But it’s equally crucial to consider your long-term personal and professional objectives, as well as the measures necessary to achieve them.
Attending a training course for the next stage in your profession, viewing a self-improvement seminar, or reading a book are all examples of career development.
Investing time in yourself may include foregoing billable client work for the time being, but it will increase your earning potential in the long run.
Focusing on personal objectives might also help you achieve a better work-life balance.
If possible, avoid meetings
“This meeting might have been an email,” you’ve undoubtedly heard at work.
While meetings may be an efficient method to collaboratively explore ideas and generate solutions, one estimate claims that useless meetings cost more than $37 billion every year.
But if you must have one, Haselberger provides the following advice:
- Ensure that each meeting has an owner. This individual organizes the meeting, creates the agenda, and facilitates the conversation.
- Include just those who are absolutely required. Other methods can be used to communicate information to those who have a need-to-know basis.
- Always have a plan in place. The agenda is sent to all guests by the owner. It should include the goal, topics for discussion, and any relevant materials to help guests prepare.
- Define the meeting’s purpose. Do not organize a meeting if you do not know what you intend to achieve.
- Discussion vs. decision. Determine whether the meeting’s objective is decision-making or brainstorming and discussion.
If possible, outsource or delegate tasks
Everyone has a strength and a role, whether you’re leading a corporation or working on a major project with coworkers.
According to Marshall, delegating or exporting labor is “letting others do what they can do so you may do what only you can do.”
Marshall recommends stating the desired outcomes and establishing ground rules as best practices. Although someone else will perform the work differently than you, “sometimes they’ll do it better or in a different way that nonetheless gets the results you desire,” according to Marshall.
Stay away from time wasters
Distractions may derail your workday. These take the shape of domestic duties, coworkers or children, and emails and notifications.
“On average, most individuals check email 37 times every day,” Haselberger said. “Every time we are stopped or distracted, it takes us an average of 23 minutes to refocus.”
Don’t let them spoil your plans. Instead of interrupting work to do minor chores, you can:
- Set aside time to check and respond to email.
- During work hours, disable all notifications on all devices.
- Establish communication boundaries with coworkers and family members.
- Make time for household tasks.
Incorporating these required chores into your calendar guarantees that they are completed while still leaving you with enough uninterrupted time to perform your larger responsibilities.
Create your own work procedures
“Let’s not recreate the wheel,” Marshall advises if you’ve found out a decent technique to get things done.
Creating resources like as procedures, checklists, and price structures allows you to perform the thinking and effort only once.
Having the documentation would also assist if you intend to expand your firm in the future, according to Marshall.
Whenever feasible, automate activities.
In any business, repetitive operations must be completed but take up valuable time. Some of them may be automated, which implies that technology can be used to expedite the process.
Instead of emailing back and forth about setting up a conversation, for example, you may use an app like TimeTrade.
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Other ways to automate activities include collaborating using project management tools, employing accounting software, and scheduling social media updates.
Regular exercise is essential For a productive day
Exercise does so much more than just decrease your blood pressure and make you look better in your pants.
Employees who went to the gym were more productive, handled their time more successfully, and interacted with their coworkers more smoothly, according to one research.
Exercise, according to Joseph, provides her a burst of inspiration. When this occurs, she records thoughts on her smartphone to review later.
“Writing things down is essential for me since my head becomes overburdened with ideas.” Later on, reviewing my ‘ideas dump’ is a terrific method to filter out the weak (ideas) and find the ones with actual potential.”
If it’s simpler than pausing what you’re doing to write them down, use voice memos or another tool to capture your thoughts.
Allow yourself time to relax and refuel
Many people work evenings and weekends, take few vacations, and retire at a late age. “People frequently regard leisure time as a luxury or an afterthought,” Marshall explains.
“However, relaxation is a source of energy for productivity.” It can also boost your immune system, boost your creativity, and reduce stress.
Rest will look different for everyone, but here are a few ideas to help you get there:
- Set aside at least one day every week for no work.
- Self-care entails getting adequate sleep, eating healthily, and exercising.
- Take a “mental health day” if necessary.
- Spend time with friends and family. If you’re feeling overwhelmed, don’t be hesitant to say “no” to social visits.
Spending time away from work and tasks is vital not only because it allows you to rest and rejuvenate, but also because you may return to your desk inspired or with a new perspective.
Get sufficient sleep
“If we aren’t feeling rejuvenated, it might interfere with our capacity to accomplish our best work,” Marshall explains.
“Research reveals that sleep deprivation causes long-term cognitive deterioration comparable to being intoxicated.”
According to the Centers for Disease Control and Prevention, almost one in every three Americans does not get enough sleep. What constitutes “enough” varies according to age and individual.
However, the CDC recommends that individuals obtain between seven and nine hours of sleep every night. Here are some suggestions to help make it happen:
- Caffeine should be consumed in the morning and avoided in the afternoon and evening.
- Establish a regular sleep routine by going to bed and getting up at the same time every day, including weekends.
- Do not use cellphones or other electronic gadgets shortly before going to bed. They produce light, which can disrupt your circadian cycle and ability to sleep.
- Exercise and eating close to bedtime should be avoided.
Establishing a nightly routine and healthy sleep habits guarantees that you are well-rested and ready to perform at your best the next day.
Make wise food selection
It should come as no surprise that your energy level is strongly related to what you eat. You’ve most likely had a 2 p.m. snack or a cup of coffee to help you get through the afternoon.
However, while any food will feed your body, certain foods are more productive than others.
Here are a few things to keep in mind:
- Have a variety of healthful meal options on hand. Fruits and vegetables, in particular, have been demonstrated to increase curiosity, motivation, and engagement. Nuts are also a nutritious choice.
- Don’t forget to have breakfast. A supper rich in protein and complex carbs provides the energy your body requires to go through the day.
- Graze. Because hunger can contribute to decreased productivity, have a consistent supply of healthful snacks on available throughout the day.
If incorporating healthy food choices into your daily routine is tough, consider devoting one day to meal preparation. It will not only save you time and reduce decision fatigue, but it will also save you money.
If you’re looking to maximize your productivity, there are so many different things you can do in your day-to-day life to get the most out of it.
How much money you make in your job depends on how effective you are at managing your time and being productive
so follow these 15 tips to help you increase your productivity and make more money with each passing year! You’ll never want to waste another minute of your workday again!